Rules & regulations

Housing rules and regulations

1. A room is only for 1 student!

Because of the insurance policy and for your own safety, rooms are NOT to be shared. A room or studio is only fit for one single person. Only exception: the 2 studios in Keizer Karelstraat, as mentioned above.

2. You prefer your accommodation to be arranged by SOVOARTE.
What do you have to do? What is the procedure we use?

o You apply by filling out the housing form (fill in fully and readable!). It is of extreme importance that the date and hour of arrival and departure are mentioned correctly.
You also mention what type of room/studio you would like to rent.
REMARK: if the rooms/studios of SOVOARTE do not meet your requirements, you are responsible for finding alternative accommodation (on the private market) yourself. Please be aware that finding accommodation on the private market is quite difficult, since most owners are not eager to take on tenants that only stay a couple of months.
When completely filled out, the housing form is to be sent to This email address is being protected from spam bots, you need Javascript enabled to view it .

o The accommodation service of SOVOARTE sends you an email to confirm your application and will also take care of the booking of the room you selected.

o You deposit the rent guarantee  of € 150 + two months rental fee on the bank account of  SOVOARTE vzw, Kortrijksepoortstraat 254, B-9000 Gent - BELGIUM, number 737-0123743-14.

ATTENTION: if you rent a room for less than 2 months, you also deposit 2 months of rental fee in advance. If you rent a room for longer than 2 months, you deposit at least 2 months of rental fee in advance.

o The accommodation service will send you a confirmation mail once payment has been received. Your room will only be assured and kept available once payment is done. If payment is done, but you cancel the renting before your arrival, the rental fee of two months (as deposited before) will be withheld as compensation for the lack of occupancy of the room.

o Once you have arrived (not on a Friday, Saturday or Sunday or collective holidays), please contact the accommodation service immediately to inform them you have arrived: SOVOARTE, Kortrijksepoortstraat 254, 9000 Gent.  During this first meeting with the people from the accommodation service you will be given the rent contract. Please read it carefully and sign if you agree with the conditions mentioned. You will receive the key to your room/studio only if the contract is signed. 

o In order to pay the monthly rental fees of the following months, you need to sign in with the accommodation service of SOVOARTE at the beginning of every month, Kortrijksepoortstraat 254, 9000 Gent.  You can pay the rental fees in cash (you will be given a receipt) or by using credit cards (VISA, MASTERCARD, MAESTRO).


3. You have signed the rent contract: your rights and duties!

o You are subjected to the stipulations mentioned in the rent contract. It is in your advantage to read the contract carefully before signing it. For instance: the contract states that you have to pay two months of rental fee, to compensate for the lack of occupancy, in case you leave the room before the end date of the rental period, as indicated in the contract. The contract also clearly mentions you can only pay for the room/studio in full months, and not per week or per day!

o In case of any problems concerning accommodation, you report them immediately to the accommodation service. For instance, if something is damaged or if you have noticed odour nuisance,… 

o If you wish to stay longer than you had initially planned or agreed upon in the rent contract, a prolongation of the rent contract is possible if the room is still available and after having made an appointment with the accommodation service of SOVOARTE to discuss this matter.

4. End of the rent contract: how will your rent guarantee be refunded?

You contact the accommodation service of SOVOARTE: This email address is being protected from spam bots, you need Javascript enabled to view it or 0478 222 516  (mobile phone) or 09 269 60 61 (office).  You make an appointment with the accommodation service so the room can be inspected on the day of your departure.
If the room is cleaned, the duvet and pillow are washed and the furniture is not damaged, the rent guarantee will be given to you in cash.

5. Important Remarks

o There is a list with the ‘house rules’ in every house where the accommodation service offers rooms/studios for rent. The house rules contain the rules to be applied when living in the building. For instance: every house has its own rules concerning the sorting and collection of garbage. Please read these documents carefully and apply the rules indicated.

o Please be aware of the fact that it is not easy, as a foreign student, to do a temporary job or earn some extra money. If you are afraid you will not be able to pay for your room in Ghent, please ask advice from the competent authorities in your home country.